Application for Review 430-05-35-05

(Revised 05/01/13 ML3365)

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IM 5467

 

 

A review (for all households) is determining continued eligibility based on circumstances anticipated for the review period. Workers must approve or deny an application for review.

 

To determine continued eligibility a household must:

• File the SFN 407 - Application for Review or if a client is also on TANF and/or Medicaid, the Vision Review form. (If the household completes the SFN 405 - Application for Assistance during the review month, it must be accepted in place of the SFN 407).

If an applicant completes an application for review online at a county social service office, the county must print a copy and provide it to the household.

• Complete an interview, if required, and provide required verifications.

An SFN 407 - Application for Review is considered incomplete if it contains only the applicant's name, address (residential or mailing) and signature of a responsible household member or authorized representative. The household must be advised that it does not have to be interviewed before filing the application and may file an incomplete application form. The incomplete application must be registered, the pending notice sent and the interview scheduled, if required.

The remainder of the SFN 407 with signature on the last page, an interview, if required, and all mandatory verifications are required to complete the application process.

The date of an application for review is the date the county receives a signed form, provided the application was submitted during the county’s normal business hours. When an application is submitted after normal business hours, on a weekend, or on a North Dakota Department of Human Service holiday, the application is considered received the next business day. The county must document the date an application for review is filed by recording the date it was received on the application. The processing timeframe begins the day following the date of application. The completed form must be filed in the last month of the current review period.

 

Example:

If a household's review period expires at the end of March, the household must file the application for review for April by March 31.

 

If the household files a review without an address (residential or mailing), it is not an application for review. The county must file the review and note on the form that it is not considered an application for review.

 

If the household provides a residential address but does not provide a mailing address and the applicant is not able to get their mail at their residential address, General Delivery must be used as the address.  The worker must explain to the household that they may not get information necessary to keep their case open.  If mail is returned with an unknown address, the case, if otherwise eligible, would continue until review.

 

If an application for review is not filed in the last month of the review period, the case will automatically go to close in TECS.

If an application for review is filed prior to the last month of the review period, the worker must take the following action:

• If the review form was generated from TECS, the county must register the form using the 1st working day of the last month of the review period.
• If the review form was NOT generated from TECS, the household must be informed they will be receiving a form and must complete and return it after the first of the month.